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How A lot Does Doc Administration Software program Price? 2024 Pricing Information


Obtain This Pricing Information As a PDF  

Pricing is among the most essential components in selecting any software program, particularly DMS (doc administration software program).

Some distributors present clear pricing info on their websites, whereas others want to provide a specialised quote, as corporations’ necessities for software program are inclined to differ.

We’ve developed this pricing information to element pricing sorts, further prices an organization wants to contemplate and pricing examples from in style DMS distributors.

How A lot Does Doc Administration Software program Price? 2024 Pricing Information

What Is DMS?

Doc administration software program (DMS) is an digital answer devoted to storing, monitoring and archiving recordsdata. It has a number of advantages for corporations, together with lowered expense of storing paper, improved collaboration amongst customers, higher customer support and enhanced compliance with federal or regulatory mandates. Along with doc storage, different options of DMS methods are workflow administration, collaboration, imaging/seize, metadata and model management.

DMS Pricing Fashions

DMS distributors use two in style pricing fashions: subscription internet hosting plans (cloud) or perpetual licensing (on-premise). Right here’s a glance at every.

Subscription plans – When the seller hosts the software program on its servers (often known as Software program-as-a-Service), the corporate usually pays a month-to-month or annual subscription price. That is helpful for corporations that don’t need to host and keep their information. The usual pricing construction is per consumer, monthly, and is normally primarily based on the variety of staff who entry the software program. Most doc administration software program distributors provide scalable subscription plans which can be primarily based on the variety of customers and the sorts of options which can be included in every plan.

Perpetual licensing – With perpetual licensing, the corporate hosts the information by itself servers, so it solely must pay for the software program upfront. It might pay a recurring price, usually yearly, for upkeep or assist. Perpetual licensing is a horny choice for companies which can be involved with information safety or have advanced wants (e.g., giant organizations).

Open Supply Software program

Some distributors provide open supply software program, the place the corporate downloads the seller’s supply code after which installs/modifies that code into their methods. Two notable distributors within the DMS market that present open supply options are LogicalDOC and OpenKM. Open supply options could be a problem in some instances, for the reason that firm bears the price of internet hosting the software program and there are restricted buyer assist choices.

Extra Prices To Think about

Many companies are included within the unique subscription or licensing worth. Nonetheless, some distributors could present different companies at further prices, so corporations might want to take that into consideration.

Implementation – Costs of implementation companies differ by vendor and may embody entry to a devoted implementation specialist, set up, software program customization, information migration and integration to different software program (e.g., mission administration options or accounting methods).

Coaching – Some distributors could embody primary coaching companies without cost, whereas others provide them at an extra price, particularly if the coaching is completed on the consumer’s web site.

Assist – Fundamental assist (e.g., information base, e-mail assist) is usually included within the worth. Nonetheless, some distributors provide elective superior assist, akin to entry to a devoted customer support supervisor.

DMS Vendor Pricing

We’ve in contrast pricing for some in style DMS options. There are numerous distributors available in the market that don’t publicly present pricing particulars, so that you’ll must contact them instantly for a quote.

Field – Field has 5 pricing tiers for companies (billed yearly). The Starter tier accommodates three to 10 customers and prices $5 per consumer, monthly. It has a 100 GB file storage capability, 2 GB file sharing capability and cellular system administration integration. The Enterprise tier prices $15 per consumer, monthly (requires a three-user minimal), and gives limitless storage, as much as 5 GB file sharing capability, the flexibility to handle bulk customers and the flexibility to avoid wasting as much as 50 variations of a file.

The Enterprise Plus tier is priced at $25 per consumer, monthly, and contains as much as 15 GB file sharing capability, limitless exterior collaborators, full content material visibility, full consumer exercise monitoring, and metadata and customized templates. The Enterprise tier prices $35 per consumer, monthly and has as much as 50 GB file sharing capability and extra security measures, akin to password enforcement, restriction of offline entry and multifactor authentication.

Lastly, the Enterprise Plus tier is a brand new plan that features the entire options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced assist companies and entry to the Field Platform, Field Defend and Field Governance options. Please contact Field instantly for a quote.

Contentverse – This software program is on the market in two pricing packages: Skilled and Enterprise. Skilled prices $15 per consumer, monthly, and contains cellular performance, superior search and group collaboration. Enterprise is priced at $33 per consumer, monthly and boasts further options, akin to annotations and redactions, model management, integration to Microsoft Workplace and superior safety setup. The seller gives perpetual licenses. Please contact them for a quote.

Doc Locator – ColumbiaSoft gives two annual subscription pricing plans for Doc Locator: On-Premise ($41 per consumer, monthly) and Hosted $48 per consumer, monthly).

The instance pricing displays 15 or extra customers. ColumbiaSoft additionally supplies 4 licensing choices: named consumer (single consumer), devoted desktop, concurrent desktop and concurrent net. Pricing for the choices is on the market by quote.

There are further charges for implementation and coaching companies. Please contact ColumbiaSoft instantly for these costs.

Dropbox Enterprise – Dropbox Enterprise has 4 plans (billed yearly). The Necessities plan is $18 monthly for a single consumer. It contains 3 TB of storage and lots of primary options. The Marketing strategy prices $20 per consumer, monthly for greater than three customers and contains 9 TB of storage for your complete group.

The Enterprise Plus plan accommodates 15 TB of storage at $26 per consumer, monthly. The Enterprise plan has customizable storage and variety of customers. That plan requires a quote. For particular options listed beneath every plan, head over to our Dropbox Enterprise pricing put up.

Evernote Groups – Evernote Groups prices $24.99 per consumer, monthly ($20.83 per consumer, monthly if billed yearly) and requires a minimal of two customers. It contains limitless collaboration areas and different Evernote options.

FileCenter – Firms can select from three plans: Commonplace ($100), Professional ($200) and Professional Plus ($300). The Commonplace version contains primary doc administration options, whereas the Professional version provides on e-mail file sending, single-click conversions to PDFs and tech assist. The Professional Plus supplies extra further options, akin to computerized web page cleanups and barcode assist.

The pricing above displays a single license. For multilicense alternatives, please contact the seller for a worth quote. The value contains the primary 12 months of upkeep, however annual upkeep renewals price $25 (Commonplace), $50 (Professional) and $75 (Professional Plus).

Fluix – The Fluix Core plan is $30 per consumer, monthly, and requires a minimal of 10 customers. It contains many options, akin to annotations, workflows, digital signature, doc exercise monitoring and entry to a devoted Buyer Success Supervisor. Fluix gives a variety of add-on options, akin to Energy Analytics ($10 per consumer, monthly) and Conditional Logic ($5 per consumer, monthly).

GoCanvas – Customers can join a 10-day free trial after which choose any of the 2 pricing plans. The Important plan prices $125 monthly and accommodates as much as three customers (extra might be added for an extra price). It contains options, akin to limitless varieties/submissions/information storage, real-time collaboration, autofill with preexisting information, the flexibility to seize and add images, offline entry, one free demo type, precedence tech assist and a self-paced on-line onboarding program. GoCanvas gives analytics and integrations for an extra price.

The Elite plan prices $375 monthly and accommodates as much as seven customers (extra might be added for an extra price). It contains the entire options of the Important plan, plus buyer going through varieties, analytics, integrations, API, single sign-on, two free demo varieties and a devoted buyer onboarding program.

Google Drive – Google Drive is free for particular person use. Nonetheless, enterprise can select from Google Workspace’s 4 pricing plans that embody Google Drive and different Google instruments. The Enterprise Starter plan prices $6 per consumer, monthly for as much as 30 GB of storage, video conferencing, and telephone, e-mail and on-line assist. The Enterprise Commonplace plan is priced at $12 per consumer, monthly for as much as 2 TB of storage, video recording and as much as 150 members in video conferences. The Enterprise Plus plan prices $18 per consumer, monthly for as much as 5 TB of storage, attendance monitoring and as much as 250 members in video conferences, eDiscovery, information retention and superior endpoint administration. The Enterprise plan’s pricing is on the market by quote solely, and contains further options, akin to enhanced assist, limitless storage, noise cancellation and in-domain stay streaming inside conferences and enterprise endpoint administration.

PaperPort – Kofax gives two PaperPort desktop software program merchandise with core doc administration options like PDF encryption, shared community folders and a Microsoft SharePoint connector. PaperPort 14.7 Skilled is geared towards small companies and prices $199 per unit. PaperPort 14.7 Enterprise helps bigger departments and organizations, however its pricing just isn’t accessible publicly. Please contract Kofax for a quote.

pCloud – This software program has two pricing tiers: Premium and Premium Plus. The Premium tier prices $49.99 a 12 months and contains all of pCloud’s options, akin to 500 GB of storage. The Premium Plus tier is priced at $99.99 a 12 months and contains 2 TB of storage. pCloud gives a lifetime subscription the place customers will pay a one-time price of $199 for Premium and $399 for Premium Plus and use the account for a lifetime. There’s additionally a brand new customized lifetime plan with 10 TB of storage for $1,190.

Pricing for pCloud Enterprise begins at $9.99 per consumer, monthly (month-to-month) or $7.99 per consumer, monthly (yearly). Please contact their gross sales group to study extra.

Zoho WorkDrive – Zoho WorkDrive has a 15-day free trial, and there are three plans. The Starter plan prices $2.50 per consumer, monthly, has a 1 GB file add restrict and storage begins at 1 TB per group for as much as 10 customers. It contains many options, akin to group folders, granular entry controls, the Zoho Workplace Suite, cellular entry, desktop sync, common content material search, an admin dashboard and comply with updates.

The Group plan prices $4.50 per consumer, monthly, has a 5 GB file add restrict and storage begins at 3 TB per group for as much as 10 customers. It contains the entire options of the Starter plan, plus limitless file versioning, a file exercise timeline and teams.

The Marketing strategy prices $9 per consumer, monthly, has a 50 GB file add restrict and storage begins at 5 TB per group for as much as 10 customers. It contains the entire options of the Group plan, plus customized branding, group folder exercise timeline, superior admin controls, customized information retention, full content material visibility, area verification, two-factor authentication and IP restriction.

Backside Line

Nearly all of the distributors that we’ve listed deploy the per-user/per-month pricing technique with completely different tiers that supply particular options. For corporations, the secret is to resolve what number of customers will entry the software program, what options are mandatory versus good to have and the way the software program can be carried out (cloud versus on-premise). It’s additionally essential to contemplate any further charges for implementation, coaching or assist.

Should you’re searching for extra info on doc administration software program or need to examine completely different distributors, we’ve reviewed greater than 25 options.

Obtain This Pricing Information As a PDF  

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